Privacy Policy

Contents 

  • Section 1 – Introduction
  • Section 2 – What data does BCME collect and store?
  • Section 3 – What information do we gather?
  • Section 4 – How do we gather information?
  • Section 5 – Use of your information
  • Section 6 – Accessing and updating your personal information
  • Section 7 – Cookies
  • Section 8 – Third party cookies
  • Section 9 – Security
  • Section 10 – Online purchases
  • Section 11 – Disclosing your information
  • Section 12 – Changes to this Policy
  • Section 13 – Adherence

 Introduction

We understand the importance of maintaining and protecting the individual’s privacy and, in accordance with the GDPR as of 25 May 2018, we will not sell, rent or share your personally identifiable information to anyone without your consent. 

In accordance with the GDPR as of 25 May 2018, we will always ask your permission to market to you on all subjects, and suggest that you immediately update your preferences so that you may opt-in to receiving the information more pertinent and relevant to you. You can update your details and marketing preferences by accessing your My BCME page on the website, by emailing conference@bcme.org.uk  or by writing to us at:  

Peter Thomas, Secretary, JMC, Hills Road Sixth Form College, Hills Road, Cambridge, CB2 8PE  

When you engage in certain activities on this site, such as registering for an event, subscribing to a newsletter or downloading information we may ask you to provide certain information about yourself by filling in an online form. These details will be stored for administrative purposes. 

We use anonymous information we hold about our visitors to monitor the use of the site and to keep records of traffic flows to the site. This may be by using a "cookie”. For more information on cookies see section 7 on cookies.

We work closely with other organisations and individuals to perform functions on our behalf. Examples include processing credit card payments, sending postal mail and email, and customer service. They are provided with personal information necessary to perform the task and may not use it for any other purpose. These organisations include:

  • The Joint Mathematical Council of the United Kingdom
  • Association of Teachers of Mathematics
  • The Mathematical Association
  • The co-operative bank
  • Senior Internet
  • WorldPay
  • MailChimp
  • Survey Monkey 

Account and other personal information will be released by us when it is necessary to comply with law. 

This site includes links to other sites which we consider may be of interest to you. We cannot and have not reviewed all of the sites linked to this site and cannot be liable for their content. Users link to other sites at their own risk and use such sites according to the terms and conditions of use of such sites. 

By using the website you consent to the collection and use of your information as described in this policy. This privacy policy sets out how BCME uses and protects any information that you provide when you use this website. 

BCME is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement. 

BCME may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective 24 May 2018. 

What data does BCME collect and store?

We may collect the following information:

  • As a condition of attending a BCME conference, BCME must collect and store the personal information you entered in your application form. You can access and edit those by contacting conference@bcme.org.uk
  • Demographic information such as postcode, preferences and interests
  • Other information relevant to customer surveys and/or offers

What information do we gather? 

We gather information that relates to, and can identify you (e.g. your name, address and IP address) and information that does not identify you (e.g. a visitor’s behaviour patterns when they visit our website). We collect information that does not identify you to evaluate our site, ensure that our site and services run properly. 

How do we gather information?

  • Directly (e.g. when you buy a conference place, register a My Events profile, or complete forms published in print or on our website).

Use of your information

We might use your personal information to:

  • Remember you when you visit our website and track your browsing patterns by using cookies. You can prevent this: section 7 deals with this in more detail.
  • Ensure any products or services you receive are correctly administrated.
  • Contact you by email or mail to let you know about any of our products, services or promotions – only with your opt-in consent
  • Improve our products and services.
  • If you have subscribed to any of or services, we will use the information you provide to keep you updated on those services unless you tell us otherwise. 

Accessing and updating your personal information

You can update your details and marketing preferences by emailing conference@bcme.org.uk or by writing to us at this address.

Peter Thomas, Secretary, JMC, Hills Road Sixth Form College, Hills Road, Cambridge, CB2 8PE.

You have the right to access the personal information held about you. To obtain a copy of the personal information we hold about you, please send an email to conference@bcme.org.uk

Cookies

A cookie is a small piece of information that is placed on your computer when you visit certain websites. Find out more about the use of cookies on http://www.cookiecentral.com.

The cookies that we use contain no personal information that could be used to identify you. It is possible to configure your browser so that cookies are not used automatically but this may prevent you from having the benefit of some of the site's features. 

We use cookies to:

  • Remember you when you visit this website to keep track of your browsing patterns and to build up a profile of how you and other users use the website. This information is anonymous - it does not identify you.
  • Make our website work as efficiently as possible.
  • Most browsers allow you to turn off cookies. To do this look at the 'help' menu on your browser. Switching off cookies may restrict your use of the website and/or delay or affect the way in which it operates.

Third party cookies

Some of the information and news that you see on our website is generated by third parties. 

Some of these third parties generate their own cookies (or web beacons) to anonymously track how many people have seen a particular item (or use the services of third parties to do this), and to track how many people have seen it more than once. These cookies cannot be used to identify an individual; they can only be used for statistical purposes. 

The third party companies that generate these cookies have their own, very strict, privacy policies but we don't have access to these cookies; other than allowing them to be served, we have no role to play in these cookies at all.

If you would like to disable ‘third party’ cookies, you can turn them off by going to the third party’s website and getting them to generate a one-time ‘no thanks’ cookie that will stop any further cookies being written to your machine. Here are links to two of the main third party advertising platforms, each of which have instructions on how to do this:

You can also visit the trade body representing these advertising companies for more information on how to opt out of these cookies: http://youronlinechoices.com/

Google Analytics is a third party we use to provide us with anonymous information about how users use our website. Click here to learn more about Google Analytics.

Security

The password you provide when registering with the website is encrypted to ensure protection against unauthorised access to your personal information. 

We do our utmost to protect user privacy. No data transmission over the Internet can be entirely secure, and therefore we cannot guarantee the security of your personal information and/or use of the website. Any information that you send is at your own risk and may be read by others. However once we have received your personal information we use strict procedures to protect the security of your personal information.

  • Event booking: Data is collected on the delegates when booking onto the website. This data is held in the Events module of RiverCMS which is password/username secured.
  • Register: The form collects data on users when they register for an account. Data is held in the CMS and is only accessible to administrators.
  • Other: Other forms created through Form builder will collect data and similar to the above are secured using unique login details.
  • Payment details: When a user pays for an event they will complete the payment outside of RiverCMS and any sensitive data collected as a result of this is stored by the Payment provider not Senior Internet. A callback will be set-up, resulting in the only status and amount paid being logged against the booker in the CMS. Only Administrators have access to this data/back-end of the website which is secured using a login.

Online purchases

In order to claim the money for purchases from your credit or debit card, we use WorldPay. WorldPay is one of the most secure and reliable online payment providers. At no stage in the administration of a purchase do any personnel at BCME or the BCME website have access to your credit/debit card details. These are verified online through an encrypted system. All we know, at BCME, is whether the payment has been approved by your bank and that we can expect to see the funds transferred to us to cover the cost of your purchase thus allowing us to fulfil your order 

Disclosing your information 

We may disclose your personal information if required to do so by law or in good-faith believing such action is necessary to comply with the law.

We never sell personal information, or pass it to third parties for marketing purposes without your permission. 

Changes to this Policy 

If we change our Policy, we will post the changes on this page. Please check the website regularly for any changes to this Policy.

Adherence

If you believe that we have not adhered to this Policy, please notify us by email at conference@bcme.org.uk  and we will try to solve the problem promptly.

BCME Privacy Policy version 1.00 24 May 2018